Overview of role

The treasurer & financial secretary serves to maintain the budget for SIPAT sponsored activities. These 2 positions can distribute the duties listed below either chronologically or by task, however works for them.

Responsibilities/Tasks

1. Attend SIPAT Board meetings (monthly)
2. Report on budget at each meeting.
3. Collect all checks from donations & deposit appropriately (involves periodically checking PO Box)  
4. Get signatures for outgoing checks
5. Distribute checks for budget items to appropriate recipients (bimonthly)
6. Keep permanent records that track gross income, receipts and disbursements of the association
7. Chair the budget committee and prepare the budget for adoption (August/September)
8. Keep a permanent record of receipts and disbursements (currently on Quicken)
9. Be responsible for completing and forwarding all necessary report forms required by the California State PTA for insurance and for filing all tax returns and other forms required by government agencies
10. Remit portions of per capita dues through channels
11. Write checks to reimburse parents, teacher, etc. for events costs, special programs, etc. (New check cycle program- with requests in twice monthly & checks out 5 days later)